DuBOIS — Three audits were conducted in the DuBois Area School District during the first half of the 2017-18 school year, according to Director of Finance Jeanette Buriak.
“It has been an absolutely brutal year for us. We got hit very hard,” Buriak said in her mid-year report. “Not only did special education have their audit, but we (business office) had three. There were times we had three auditors from three different departments in our district at the same time.”
The audits included a cafeteria review, a state auditor and local auditor, all who asked about policies, procedures and certifications.
“Everybody is involved in these audits. We say the business office because we mainly coordinate it, but in actuality, human resources is involved,” Buriak said. Superintendent Luke Lansberry took the state auditor on a tour of all the buildings.
Regarding the cafeteria audit, Buriak said the auditor visited the cafeterias to see how the food is processed and talked to everyone including students.
“She’s here for two days and during those two days, she was at C.G. Johnson and Wasson,” Buriak said. “(Assistant Superintendent) Wendy (Benton) and I met with her and she said she had a finding on us, and we discovered that she was wrong. Our food service manager, who knows very much what he’s doing pulled out a memo that informed her that she was wrong and we were right and now she had to go back and fix a finding she had on another school district because the state had changed their policy and she didn’t know it.”
Buriak noted that the auditor made a “very big deal” about Wasson and C.G. Johnson — the staff, administration, the office staff and children were so well behaved.
“The state auditor, he’s a little trickier. He started in May and nearly killed our transportation director,” Buriak joked. The state auditor did not leave until November.
“We thought he was done and then the state sent him back to relook at transportation because at that point, they were talking about cutting out subsidies, so they sent the auditors back out and said no, we need you to take a closer look at this,” Buriak said.
The local auditors come every year.
“They’re solely financial. They don’t look at the same things that cafeteria and state do,” Buriak said. “It’s been a long half year.”
“While all these audits are going on, our regular, everyday stuff doesn’t stop,” Buriak said. “In the middle of what you’re doing, you can have your auditor show up at your door and say, ‘Oh yeah by the way, I need you to pull all the certifications for every bus driver that you have. And we all do. I’m very lucky to work with a great group of people that help that happen for me.”
Buriak said the 135-page annual financial report to the state was due at that time as well.
Also, a proposed 2018-19 preliminary budget was put together, too.
A mid-year review of revenue, three-year comparison, is as follows:
- Jan. 1, 2016: $34,984,732
- Jan. 1, 2017: $36,804,112
- Jan. 1, 2018: $37,831,242
A mid-year review of expenditures, three-year comparison, is as follows:
- Jan. 1, 2016: $27,844,379
- Jan. 1, 2017: $26,514,759
- Jan. 1, 2018: $25,116,337
She said the mid-year review of revenue and expenditures are in line with where the district would expect it to be.
“We’re happy to see expenditures decreasing,” Buriak said.